This week’s eMediaLibrary release delivers smarter AI-powered search, faster document handling, and a refreshed user experience empowering clients like United Nations and AGBU with more intuitive discovery, seamless asset management, and customizable visual themes for a modern, efficient digital library.

Search & Discovery

1. Smart & Semantic Search Upgrade

• Description: Introduced semantic categorization and concept extraction powered by AI, improving how documents and assets are classified and searched. Added “vibe” search to find related items by concept rather than keyword.
   

• Clients Affected: UN, AGBU, Open Institute
   

• Technical Notes:

  • Implemented semanticfields.xml and DocumentRagManager for document-level tagging.

  • Enhanced quicksearch interface with full-screen view, categorized results, back navigation, and shareable URLs.

  • Multiple refactors of quicksearch.js and results.html for clarity, faster response, and UX consistency.

  • Added dynamic modal support and organized result sorting.
    
     

2. Cross-System Search Fields

• Description: Added support for multiple field types in cross-system searching to unify data retrieval across projects.

• Clients Affected: Multi-tenant clients (UN)

• Commit: #2219, #1697
  
   

AI & Metadata Enhancements

1. Document Breakdown (RAG Indexing)

• Description: Added AI-driven document splitting with page-level indexing to support improved contextual search and retrieval.

• Clients Affected: AGBU, UN

• Technical Notes:

  • Added DocumentRagManager and splitEntityDocuments()

  • Each page indexed separately with semantic metadata

  • Fire LLM events after scanning pages
    
     

2. Concept Extraction & Entity Recognition

• Description: Introduced automatic entity recognition (Companies, People, Locations) using updated AI metadata schemas.

• Clients Affected: All eMediaLibrary clients using AI metadata

• Technical Notes:

  • Refactored named_entity.json and semantics.json structures

  • Added AI functions for generate_metadata() and generate_entity_metadata()

  • Added primarymedia property and entity linking improvements
    
     

3. AI Assistant & Chat Integration

• Description: Improved AI assistant responses, added processing messages and dynamic response templates.

• Clients Affected: Open Institute (Impact Bank),

• Technical Notes:

  • Enhanced chatterbox.xml

  • Added new assistant models and clarified prompt responses

  • Enabled attachments in chat (verified working across devices)
    
     

Document & Asset Management

1. Document Splitter Enhancements

• Description: Improved document splitting and thumbnail generation; fixed person picker dialog issue and added LLM event firing.

• Clients Affected: UN

• Technical Notes:

  • Enhanced page thumbnail handling and validation in DocumentSplitterManager

  • Improved field and view mappings
    
     

2. Multi-Edit and Folder Picker Fixes

• Description: Fixed multi-edit entities saving empty records and folder reload issues.

• Technical Notes:

  • Addressed validation logic for empty fields

  • Fixed folder picker reloading behavior
    
     

3. Hot Folder Enablement

• Description: Enabled automated “Hot Folder” ingest for Home Decor and related clients.
   

• Clients Affected: Clients with custom-branded deployments
   

UI & Theming Enhancements

1. Theme Customization Update

• Description: All theme colors are now fully customizable via admin settings.

• Clients Affected: All clients

• Technical Notes:

  • Refactored theme.xml and property definitions

  • Updated color editing options
    
     

2. Quick Search UI Redesign

• Description: Cleaner layout, improved modal behavior, and better focus handling.

• Clients Affected: All users

• Technical Notes:

  • Added overflow controls, compact CSS, and refined HTML structure
    
     

Performance & Maintenance

1. File Upload Refactor

• Description: Simplified file upload plugin for maintainability and improved error handling.

• Clients Affected: All
  
   

2. Asset Optimization

• Description: Reduced asset sizes, removed unused FontAwesome and redundant PNG/video files.

• Clients Affected: All
  
   

3. Codebase Streamlining

• Description: Multiple refactors across AI, metadata, and UI scripts to improve readability and system performance.

• Clients Affected: All
   

Infrastructure & Admin Tools

1. Update Checker for Desktop App

• Description: Added “Check for Update” link to the desktop application menu.

• Clients Affected: Desktop users (internal & client-side)
  
   

2. Release Note Automation

• Description: Streamlined process using AI-generated summaries and commit logs.

• Clients Affected: Internal team ( reporting process improvements)