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Release Notes - October 10th 2025

This week’s eMediaLibrary release delivers smarter AI-powered search, faster document handling, and a refreshed user experience empowering clients like United Nations and AGBU with more intuitive discovery, seamless asset management, and customizable visual themes for a modern, efficient digital library.

 

Search & Discovery

1. Smart & Semantic Search Upgrade

  • Description: Introduced semantic categorization and concept extraction powered by AI, improving how documents and assets are classified and searched. Added “vibe” search to find related items by concept rather than keyword.
     

  • Clients Affected: UN, AGBU, Open Institute
     

  • Technical Notes:

    • Implemented semanticfields.xml and DocumentRagManager for document-level tagging.

    • Enhanced quicksearch interface with full-screen view, categorized results, back navigation, and shareable URLs.

    • Multiple refactors of quicksearch.js and results.html for clarity, faster response, and UX consistency.

    • Added dynamic modal support and organized result sorting.

       

2. Cross-System Search Fields

  • Description: Added support for multiple field types in cross-system searching to unify data retrieval across projects.

  • Clients Affected: Multi-tenant clients (UN)

  • Commit: #2219, #1697

     

AI & Metadata Enhancements

1. Document Breakdown (RAG Indexing)

  • Description: Added AI-driven document splitting with page-level indexing to support improved contextual search and retrieval.

  • Clients Affected: AGBU, UN

  • Technical Notes:

    • Added DocumentRagManager and splitEntityDocuments()

    • Each page indexed separately with semantic metadata

    • Fire LLM events after scanning pages

       

2. Concept Extraction & Entity Recognition

  • Description: Introduced automatic entity recognition (Companies, People, Locations) using updated AI metadata schemas.

  • Clients Affected: All eMediaLibrary clients using AI metadata

  • Technical Notes:

    • Refactored named_entity.json and semantics.json structures

    • Added AI functions for generate_metadata() and generate_entity_metadata()

    • Added primarymedia property and entity linking improvements

       

3. AI Assistant & Chat Integration

  • Description: Improved AI assistant responses, added processing messages and dynamic response templates.

  • Clients Affected: Open Institute (Impact Bank),

  • Technical Notes:

    • Enhanced chatterbox.xml

    • Added new assistant models and clarified prompt responses

    • Enabled attachments in chat (verified working across devices)

       


Document & Asset Management

1. Document Splitter Enhancements

  • Description: Improved document splitting and thumbnail generation; fixed person picker dialog issue and added LLM event firing.

  • Clients Affected: UN

  • Technical Notes:

    • Enhanced page thumbnail handling and validation in DocumentSplitterManager

    • Improved field and view mappings

       

2. Multi-Edit and Folder Picker Fixes

  • Description: Fixed multi-edit entities saving empty records and folder reload issues.

  • Technical Notes:

    • Addressed validation logic for empty fields

    • Fixed folder picker reloading behavior

       

3. Hot Folder Enablement

  • Description: Enabled automated “Hot Folder” ingest for Home Decor and related clients.
     

  • Clients Affected: Clients with custom-branded deployments
     

UI & Theming Enhancements

1. Theme Customization Update

  • Description: All theme colors are now fully customizable via admin settings.

  • Clients Affected: All clients

  • Technical Notes:

    • Refactored theme.xml and property definitions

    • Updated color editing options

       

2. Quick Search UI Redesign

  • Description: Cleaner layout, improved modal behavior, and better focus handling.

  • Clients Affected: All users

  • Technical Notes:

    • Added overflow controls, compact CSS, and refined HTML structure

       

Performance & Maintenance

1. File Upload Refactor

  • Description: Simplified file upload plugin for maintainability and improved error handling.

  • Clients Affected: All

     

2. Asset Optimization

  • Description: Reduced asset sizes, removed unused FontAwesome and redundant PNG/video files.

  • Clients Affected: All

     

3. Codebase Streamlining

  • Description: Multiple refactors across AI, metadata, and UI scripts to improve readability and system performance.

  • Clients Affected: All
     

Infrastructure & Admin Tools

1. Update Checker for Desktop App

  • Description: Added “Check for Update” link to the desktop application menu.

  • Clients Affected: Desktop users (internal & client-side)

     

2. Release Note Automation

  • Description: Streamlined process using AI-generated summaries and commit logs.

  • Clients Affected: Internal team ( reporting process improvements)

     




 

release notes reports
Claire S
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Client Summary - Release notes for August 2025

EnterMedia Update – August 2025

We’ve rolled out new improvements to make EnterMedia faster, safer, and easier to use.

What’s New

  • Smarter Search – More accurate results with improved categories and descriptions.

  • Clearer Logs – Easier tracking of edits and AI activity.

  • Better Team Tools – Enhancements to chat and task features for smoother collaboration.

  • Payments & UI Refresh – Updated payments module and styling tweaks for a cleaner experience.

Fixes & Stability

  • Fixed occasional errors when viewing or uploading assets.

  • Improved handling of AI fields and asset structures.

  • Removed unused features to streamline performance.

Security

  • Enhanced Security Controls – Strengthened safeguards to keep projects and data protected.

  • Improved System Reliability – Reduced unnecessary background activity for smoother performance.

  • Safer Links & Access – Prevented unsafe links from being opened.

These updates mean faster search, more reliability, stronger security, and a better overall user experience.

 

 

 
 
reports release notes
Claire S
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