Babson File Reorganization

Dieneke, before tomorrow's meeting, will you be able to provide the top users and top (20 or so) keywords used for searches?

I have a prep meeting in an hour and will ask Cristobal to make a list that we can show your tomorrow!

Using the Database table, I prepared this Top 20 users and top 50 Searches from 2002 to today in the Babson DAM.

Thanks for pulling ths data, Cristobal. Where can I access the attachment?

I just realized attachment didn't upload correctly, let me email it to you.

meeting at 11am ET

https://zoom.us/j/91943422404?pwd=MnhhL3dxYTR3Rzh2VXh4Wnl0U3pFQT09

26/10 UI -> same notes Filter search And sort alphabetical / limit choices take out entities / groups Audience and date as default / set up by Cristobal Interal use only turn on / filter seach Folder saved with different categories make a folder -> collaboration folder would be a great feature. To be able to name the folder of saved pictures. Departments / make a multi select / no selection it would stay in activity with date and name. Have departments for a filter by default as well, people too. Email assets can photos be shared to unregistered users? possible to save a project? Save an album? Fix null in assets - something missing.

X Defaut to Assets when upload enabled put first X Rename Done Edting to "Apply" X Move + Filters dialog to the top X Move sort back to the toolbar with just icon up or down and a filter dialogl X Move Filter Search next to the gear just an icon People Filter should be a Label not ID X Adde clear all link to the filters Add New Audience lost its place Use Database add for adding inline X Make Department multiselect Default to upload page on Asset tab when creating a new Entity Email Assets working ok for anonymous users? Check with hubby Pick Asset Category is not working right X Close tree by default Dont allow jumping or links to beyond 10koard X Double header when changing view type in tree area Dont Open side Tree When sharing entities Add a way to add to Activity or Entity Be able to create collaboration folders Add to a list of "Collaboration Folders" Add unique icons to Entity Tabs Add share icon to the right of entity dialog header Permission to hide all activities? Add share with link to activity table Can we crop any sizes? Rights management files. or folders secret X Finding file from users TUrn off My Files by permission My Account - needs and X and Dashboard

Thanks for a great meeting today. Can we add to our list, to reverse the page results so that page 1 of results is on the left, and then the other pages follow at the right? Also wondering if we can set the default view to 200 images to help reduce the number of pages people need to flip through.

Thanks Cheryl, we will add those to the list.

Hi, can we please provide eMedia access to Marissa Langdon (mlangdon@babson.edu) so she can help test out the new organization?

Also, a few things we want to consider: -Is there a way to remove/delete activities or assets from the Saved folder? -Can we remove "Approved, Pending, etc " from all? We do not have a workflow that requires this.

-As an option in the search bar, can we source a way to upload an existing imeageso the system can find it or one that's similar? For example, see "Search by image" in Getty's site: https://www.gettyimages.com/. We are often provided found/renamed images so it's hard to know where to find them.

Move sort back to the toolbar with just icon up or down and a filter dialogl People Filter should be a Label not ID Adde clear all link to the filters Add New Audience lost its place Use Database add for adding inline Default to upload page then creating new Entity Email Assets working ok for anonymous users? Pick Asset Category is not working right Dont allow jumping or links to beyond 10koard Double header when changing view type in tree area Dont Open side Tree When sharing Add a way to add to Activity or Entity Be able to create collaboration folders Shared Albums / Project Folder Work Folder (create) Add share icon to the right of entity dialog header Add share with link to activity table Can we crop any sizes? Rights management files. or folders secret TUrn off My Files by permission My Account - needs and X and Dashboard

https://zoom.us/j/91943422404?pwd=MnhhL3dxYTR3Rzh2VXh4Wnl0U3pFQT09

Marissa did a walkthrough - topline overview she was excited - organization overall a lot more sense - Give marissa access to the b-site to test - test user / regular user - add test users / cheryl will put them in the chat Generic way - security enabled. Whether default is yes. Check sorting, jump to a 100. Show a range. Collaboration folders -> teamwork stuff My files -> saved stuff

Share icon on the table icon view Keep Pages Sort order Add a permission for "My Files" Cleanup conversions presets Add top menu to Assets "Add To" be a drop down of "Activities etc" shows Entity table For One to Many Entities. Start with search when adding new and add a big create new button Point sort icon up Add unique icons to Entity Tabs Add share icon to the right of entity dialog header Permission to hide all activities? Add share with link to activity table Can we crop any sizes? Rights management files. or folders secret X Finding file from users TUrn off My Files by permission My Account - needs and X and Dashboard Remove one to many views from bottom of Entity tables Search results, show only two rows of type ahead keywords Reformat entities to have a column of text on right of folders. Maybe put icon on tab? Put entity name on tab?

@Dieneke: Will you please add these test users... adauchy@babson.edu. ccahill@babson.edu, sbardarov@babson.edu, nczarnecki@babson.edu Thanks!

Cheryl I re-synced current users on production site to the B-site, verified each of the emails you sent and they should be able to login to B site with same credentials they do in the original site.