Babson File Reorganization

I'm on b-site, should I be on A?

Yes. We are on the main site we will shut down B later. Cristobal, I am noticing lots of activities do have assets in them so there are no thumbnails. Can you track that down by early tomorrow?

So we think these folder are actually just empty. We will trim them from the activity list

Update on that, I ran the scripte cleared out empty cats and empty Activities, there are some Activities without thumbnail still but I discover those actually contains (most of them) at least one PDF file. PDF files are pending to convert. That took me to discover most of pdfs are having issues creating document 3000x3000 png, I think I was able to reproduce it locally, but I may need some time to test it bettter. I'm finishing configuring the Comprafece service and will launch the Face compare scripts in couple minutes.

Hi everyone, Just went through the A site, here's what I found: 1. General: a. Screen goes dark if I use the browser < back button, I need to hit refresh to bring it back to normal view. b. In the Activities, Departments and People pages, the X in the upper right is hard to see. Can we make it a dark X in a light grey box like it is on the details view area? 2. Search bar a. When using search bar, I am not able to search for more than 1 keyword. Let’s say I’m interested in the most recent years. So if I type in 2022 it says there are 64 activities. When I type in 2023 it says there are 172. When I type in “2023, 2023”, or, “2022 2023”, or “2022 and 2023”, it only shows one folder that is named exactly 2022-2023. If I type 2023 and 2024 and 2021, no results show. So the more words I add, the fewer results I get. Are we supposed to add certain keywords so the search is inclusive of all searched terms? 3. Summary bar: a. Remove Edit Status section b. In the File Size section, what does the number mean, assume it’s K, MB, TB, etc, can we specify for clarity? 4. Activities: a. If I sort by name, I should see folders that start with “0000” first, but I don’t see them unless I use the search bar. b. When I select individual assets in table view, I get a string of code at the medium blue bar area c. Can we add text to tell people what the numbers to the right of 'Jump To' mean or can we simply always default to 200 and remove this? 5. Collaboration Folders a. When I select assets to add to a new folder, the fields in Add New are frozen and don’t allow me to type anything to create the folder. If I click on the gear icon, I am able to do it though. b. Can folders have a folder icon instead of table view layout so UI is consistent? c. How do we share a selected folder with collaborators? 6. Saved a. Can this behave like collab folders where you can organize saved assets afterward, or, ideally, at point of save? Also need to add the + in the Saved area so people can create folders like in the collab section. 7. Departments a. Some Departments are missing--- BabsonArts, Advancement, not sure what others. b. Marketing, Athletics and Social Innovation Instittue don’t have any assets in them. 8. UPLOAD a. Cannot begin with ‘Upload To’ to add assets to existing folders. b. Change prompt on Misc Tags to say “Enter tags and hit return after each” instead of “Please enter 1 chars more” c. Thought we were not using “My Files”… I’m still able to upload there. Let’s remove this feature. 9. DETAILS area a. Under “More” you can still ‘add to cart’, let’s remove. b. Under “Downloads”, where is the “Free Crop” option? Also, there’s a url at the bottom of page that doesn’t go anywhere: https://babson.entermediadb.net/marketing/mediadb/services/module/asset/downloads/preview/cache/Athletics/2014-15 Alumni_Gameday/2017/08/mckenna_2522.jpg/image2000x2000.pdf When I clicked on Open File Manager, my status of conversions all say “retry” and are stuck spinning. Or maybe I clicked on Recreate Conversions... what are these buttons? c. Under “Chat”- what is this and who am I sending the chat to when I hit “send”? Or is it just to myself? When I X to remove one of my chats, I get an error message. Remove ‘edit status’ from this area. 10 Facial Profiles a. Can we have options for gallery and grid view?The table view has really small images so it's hard to see the faces to identify people. Looking forward to meeting tomorrow, thanks!

General: Screen goes dark if I use the browser < back button, I need to hit refresh to bring it back to normal view. Fix (shakil/cristobal/Chris? General: In the Activities, Departments and People pages, the X in the upper right is hard to see. Can we make it a dark X in a light grey box like it is on the details view area? Search bar When using search bar, I am not able to search for more than 1 keyword. Let’s say I’m interested in the most recent years. So if I type in 2022 it says there are 64 activities. When I type in 2023 it says there are 172. When I type in “2023, 2023”, or, “2022 2023”, or “2022 and 2023”, it only shows one folder that is named exactly 2022-2023. If I type 2023 and 2024 and 2021, no results show. So the more words I add, the fewer results I get. Are we supposed to add certain keywords so the search is inclusive of all searched terms? Summary bar: Remove Edit Status section Summary bar:In the File Size section, what does the number mean, assume it’s K, MB, TB, etc, can we specify for clarity? Activities: If I sort by name, I should see folders that start with “0000” first, but I don’t see them unless I use the search bar. Activities: When I select individual assets in table view, I get a string of code at the medium blue bar area Activities: Can we add text to tell people what the numbers to the right of 'Jump To' mean or can we simply always default to 200 and remove this? Activities: Collaboration Folders Activities: When I select assets to add to a new folder, the fields in Add New are frozen and don’t allow me to type anything to create the folder. If I click on the gear icon, I am able to do it though. Activities: Can folders have a folder icon instead of table view layout so UI is consistent? Activities: How do we share a selected folder with collaborators? Saved: Can this behave like collab folders where you can organize saved assets afterward, or, ideally, at point of save? Also need to add the + in the Saved area so people can create folders like in the collab section. Departments: Some Departments are missing--- BabsonArts, Advancement, not sure what others. Departments: Marketing, Athletics and Social Innovation Instittue don’t have any assets in them. Upload: Cannot begin with ‘Upload To’ to add assets to existing folders. Upload: Change prompt on Misc Tags to say “Enter tags and hit return after each” instead of “Please enter 1 chars more” Upload: Thought we were not using “My Files”… I’m still able to upload there. Let’s remove this feature. Details: Under “More” you can still ‘add to cart’, let’s remove. Details: Under “Downloads”, where is the “Free Crop” option? Also, there’s a url at the bottom of page that doesn’t go anywhere: https://babson.entermediadb.net/marketing/mediadb/services/module/asset/downloads/preview/cache/Athletics/2014-15 Alumni_Gameday/2017/08/mckenna_2522.jpg/image2000x2000.pdf Details: When I clicked on Open File Manager, my status of conversions all say “retry” and are stuck spinning. Or maybe I clicked on Recreate Conversions... what are these buttons? Details: Under “Chat”- what is this and who am I sending the chat to when I hit “send”? Or is it just to myself? When I X to remove one of my chats, I get an error message. Remove ‘edit status’ from this area. Facial Profiles: Can we have options for gallery and grid view?The table view has really small images so it's hard to see the faces to identify people.

Can remove this, it's working now:) "Activities: When I select assets to add to a new folder, the fields in Add New are frozen and don’t allow me to type anything to create the folder. If I click on the gear icon, I am able to do it though"

Good, ill remove that one from our list!

I edited the above so we can make a agenda out of it, thats why I altered your text.

Cheryl, you have a list for us off all departments?

Priority! Making sure all files and folder structure is correct. 0000 doenst have a hierachry. lost the parents... https://babson.entermediadb.net/marketing/find/views/modules/eduactivity/index.html?eduactivitypage=1#asset-AWz3en0obkJUAw6hbY8_ BabsonARTS is in activities and should be a department. In structure in activities change year 2000 to 1936. not 2000-2023. In all files map. assigning thumbnail for activities. 1936CollegeYearbooksPics as an example. 2023-09-07-Founder's-Day-Grad_jFernando has a thumbnail but no files. Activities; Add new; date pickers doesnt work! pagination, just default 200. current map, back arrow and forward.
wish feature: send an email if you add a person to permissions.

Add page count to summary Add Activities to Departments - Babson-b Check 1500x1500 in asset video CB

Hi Cheryl, we where able to deploy a new version. We also assigned Departments to each of the areas and it imported more Activities. Its looking good!

Here's the mockup for the summary bar : https://em11.entermediadb.org/university/find/views/modules/asset/index.html#asset-AY0ZfPB0isNFSjgGiKe-

Summary looks great with department additions. Let's add ability to choose several. Right now you can only choose one.

We can remove Departments from top nav

How is babson progressing today?

Hi Dieneke, Nic and I noticed this morning that Marketing is not coming up as an option for a department. We were hoping to upload a few photoshoots this week, would you be able to turn this department on for us to access? I have not added a new one to avoid a duplicate marketing folder once the original one is transferred over.

Hi Dieneke, I met with Marissa and Nic to consolidate our findings. Because we've incorporated screenshots in the feedback, I will email you a doc to reference.

Issue with Nic and Marissa about not seeing the Marketing Department was a Permission issue, the Marketing Department was only available for Admin user, I changed this to enable it to the "Marketing" user group which Marissa and Nic belongs.